How To Use Partner Access For Event Management

How To Use Partner Access For Event Management

Have you ever faced this challenge before?

You need to create an event account and have someone manage just that one account, but don’t want to give them access to anything else?

Or you just don‘t want to help them login each time or know your passwords.


I am sure there are variations of issues people face regarding this problem. Thankfully Purplepass has a solution - Partner Access.

With Partner Access you can grant access to your account to as many users as you wish. You have full control over exactly what the users can see and do, from setting view-only access to certain parts of the event to full view/edit privileges for every aspect of the event.

unlimited access

Simply add the new user’s email address and a few basic details and the system will automatically create their login credentials and email them to the new user. This makes it very fast and easy to grant access to 3rd party people on the fly.

If you are only managing the event for someone else, you can create the event under your account but designate that the payment should be issued directly to the 3rd party.

A great example of this would be if you are an event coordinator that is hired by other people to manage the event. You can create and manage all events for all of your clients under one account and have all payments issued directly to your client. You can also set it to use your client’s payment options such as using their own merchant account or even PayPal just for their event.

comp accessYou can control whether or not your users have access to managing the guest list.

If you do give access to the guest list, you can even control how many guests they can add.

This is great if you want to give access to certain people to add their own COMP guests to the guest list but want to limit how many each one can add.



There are a variety of ways you can add someone as a partner.


1. In Settings


This first method is useful if this person will be an ongoing partner on all your events. First thing you want to do is make sure this partner already has an account. Once this is taken care of you can add this partner by going to “Settings” then to “Partner Access”.

In here you will see a place to the right to add an email. After adding this partner you can delegate many access by expanding the menu below their name. From here on out they will have this access on all your events. You can limit them to certain events within the options if needed. When your partner logs into their account, they will see your event listed on their “My Events” page as if it was theirs. They will only have access you granted them.


partner access settings
2. Add them when creating an event


As you are editing your event you will come across the “Additional Options” section towards the bottom. By clicking the “Assign partners” check box you will have a place to type in your partner’s email.

creating an event partner access
If they have an account, it will add them right away. If they do not have an account, no need to worry because it will prompt you to add them as a promoter. You will only have to fill in basic information to register them.

Once completed, it will send the new promoter/partner an email asking them to set up their password to complete registration. The partner is now added to only that event you setup. You may edit their privileges here while editing your event or under “Settings” then in “Partner Access”.

If you are given partner access to another Promoter account on Purplepass, you will have the option to display their events through your own ticket widgets on your.

This is useful for cross promotions or if you are trying to track sales on that event you bring in through your widget.

If you have more questions about how Partner Access works you can contact your Purplepass Representative or request a free demo.

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